Conference For corporate, academic, special interest groups, Aathitiya Pravash Pvt Ltd. offers full planning and execution services for conventions, seminars, sales meetings and similar gatherings anywhere in India. Our personal meeting planners work with groups to secure facilities, finalize travel arrangements, tailor programs and handle all the other details required for a successful meeting regardless of the number and points of origin of the participants.
We scout and secure meeting sites at convenient locations with all facilities required for the size and type of meeting. We not only book hotel accommodations for all attendees but also we take care of separate express checking counter, taking care of your luggage, meals timings, special instructions , evening get together …etc. In a single word a perfect attentions towards your big and small needs.
We handle all the details of seat confirmation to and from the meeting on the most expeditious routes, and make sure all travel is carried out flawlessly. MEETING ARRANGEMENTS In close consultation with the client, we schedule programs, oversee seating and security arrangements, install and operate audiovisual and other equipment, develop programs and other printed materials, coordinate food and beverage functions, and stand by to solve last-minute problems. These responsibilities extend to after-meeting functions, such as receptions and leisure-time activities.
Our concern for the bottom line extends from negotiating the best possible rates for facilities and travel arrangements in line with budget parameters, to full documentation for company accounting systems.
• Accommodation Selection : Considering cost, service and distance of the venue etc.
• Convention Planning : Planning meeting theme, schedule and run-sheet, Operating a secretarial office etc.
• Registration : Developing database of potential attendees Mailing service, Pre & on-site registration service,
• Program Planning : Planning session program, Managing abstracts & papers, Planning tour & social program
• Venue Selection : Considering the attendees interest & expectation, the size & number of meeting rooms and food & beverage event etc.
• Hospitality Services : Coordinating transportation, Flight reservation & ticketing. Meet and greet services Contacting and managing invited speakers & VIPs, Pick-up service, Managing the emergency situation
• All currently taxes
• News Paper in every room
• Welcome drinks ( non-alcoholic ) on arrival
• Bed tea, Buffet ( Lunch, Dinner, Breakfast )
• Separate registration counter for express check – in
• AM/ PM tea/ coffee with cookies during conference hours.
• Use of Health Club, facilities, Gym/ Steam / Chilled Shower
• OHP, Screen , White Board , Flip Chart and conference stationery
• Use of all Club facilities such as Swimming Pool, , Table Tennis, etc.
• Use of conference hall with desired sitting arrangement from 8 AM to 6 PM.
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